Layer 5 · Operations

Role Registry

• Layer: 5 — Operations & Coordination
• Status: Stub — not yet adopted
• RCOS reference: §7.1, §7.6

All ongoing responsibilities must be assigned to explicit, named roles. No ongoing responsibility may exist without an explicit role entry here.

Overview

This registry defines all recognized roles within EcoHubs. Roles are either operational (carrying delegated authority per the Decision Matrix) or functional (contribution-scoped, no special governance authority beyond Full Member rights).

All operational roles are currently held by the founding member (Stefan) as a transitional necessity during the early phase of the community. The community actively seeks to distribute these roles as more members join. One person may hold multiple roles simultaneously.

“In good standing” means a Full Member who has met their participation expectations in the last 6 months and is not currently subject to an active accountability process or conflict review under Layer 4.

This registry defines the specific operational roles that replace the “Admin” placeholder. The Authority Registry (Layer 2) and the Decision Matrix (Layer 2) have been updated to reference these roles directly.

Summary Table

Operational Roles

Operational roles carry delegated authority to act within explicitly defined limits without a Full Member vote, as defined in the Decision Matrix (Layer 2). All operational role holders are accountable to Full Members collectively. Any Full Member may raise a concern about how a role is being performed; reassignment requires a Strategic vote.

Membership Admin

• Purpose: Ensure the membership lifecycle operates smoothly, fairly, and in compliance with Layer 1 protocols.
• Scope of responsibility: Application processing, onboarding flow management, exit processing, Membership State Registry, Safe Proposer access for new members.
• Decision authority: All Operational membership decisions as defined in the Decision Matrix; no authority over Strategic or Constitutional decisions.
• Interfaces: Finance Steward (Safe access), Infrastructure Steward (platform access management), Facilitator (conflict-related exits).
• Eligibility criteria: Full Member in good standing.
• Term / rotation: Ongoing until vacated or reassigned.
• Appointment process: Currently held by founding member; transfer via Strategic vote to appoint a new holder.
• Review and removal: Any Full Member may raise a concern; reassignment requires a Strategic vote.
• Handover: Outgoing holder must ensure the Membership State Registry is current, active onboarding cases are documented, and platform admin access is transferred to the incoming holder.

Finance Steward

• Purpose: Maintain transparency and compliance over the community treasury.
• Scope of responsibility: Safe multi-sig management, declared treasury account records, spending compliance, treasury reporting for non-Safe accounts.
• Decision authority: Operational treasury administration within the spending limit defined in the Decision Matrix (currently €0 — no unilateral spending authority); all expenditure requires a Strategic vote until a threshold is adopted.
• Interfaces: Membership Admin (Safe Proposer access for new members), Full Members (treasury visibility), Infrastructure Steward (platform cost tracking).
• Eligibility criteria: Full Member in good standing.
• Term / rotation: Ongoing until vacated or reassigned.
• Appointment process: Currently held by founding member; transfer via Strategic vote to appoint a new holder.
• Review and removal: Any Full Member may raise a concern; reassignment requires a Strategic vote.
• Handover: Outgoing holder must transfer Safe signing authority, provide a current treasury summary, and document all active declared accounts to the incoming holder.

Infrastructure Steward

• Purpose: Keep EcoHubs platforms running, accessible, and aligned with community governance.
• Scope of responsibility: ecohubsOS (os.ecohubs.community) and all integrations (Snapshot, Safe, Offcoin, Puckstack, Discord, Flarum), ecohubs.community, blueprint.ecohubs.community, platform credentials and access permissions, technical implementation tracking.
• Decision authority: All Operational platform and infrastructure changes as defined in the Decision Matrix; structural platform changes require a Strategic vote.
• Interfaces: Digital Builder (feature development), Membership Admin (member access provisioning), Finance Steward (platform costs), Blueprint Steward (RCOS artifact hosting).
• Eligibility criteria: Full Member in good standing; sufficient technical capability to manage the platforms.
• Term / rotation: Ongoing until vacated or reassigned.
• Appointment process: Currently held by founding member; transfer via Strategic vote to appoint a new holder.
• Review and removal: Any Full Member may raise a concern; reassignment requires a Strategic vote.
• Handover: Outgoing holder must document all platform credentials, transfer admin access, and brief the incoming holder on any active technical issues or pending implementations.

Communications Steward

• Purpose: Ensure EcoHubs communicates consistently, transparently, and in line with community values across internal and public channels.
• Scope of responsibility: Newsletters and announcements, internal communications (Discord, forum), social media accounts, brand compliance.
• Decision authority: All Operational communications and routine channel changes as defined in the Decision Matrix; partnerships and brand-use decisions require a Strategic vote.
• Interfaces: Content Creator (content pipeline), Community Connector (external communications), Blueprint Steward (public-facing RCOS content), Full Members (announcements and updates).
• Eligibility criteria: Full Member in good standing.
• Term / rotation: Ongoing until vacated or reassigned.
• Appointment process: Currently held by founding member; transfer via Strategic vote to appoint a new holder.
• Review and removal: Any Full Member may raise a concern; reassignment requires a Strategic vote.
• Handover: Outgoing holder must transfer access to all social media accounts and communication tools, and brief the incoming holder on active campaigns or scheduled communications.

Functional Roles

Functional roles define a member’s contribution scope. They carry no delegated governance authority beyond Full Member rights. Any Full Member may take on a functional role by declaring it to the Membership Admin; no vote is required. Roles may be vacated at any time by notifying the Membership Admin.

Facilitator

• Purpose: Hold space for productive conversations, workshops, and collaborative processes — internally, externally, and in support of communities applying RCOS.
• Scope of responsibility: Internal meetings and workshops, external RCOS sessions, blueprint workshops, and default conflict facilitation per Layer 4.
• Decision authority: Full Member rights only.
• Interfaces: All roles (internal facilitation), external communities (RCOS sessions), Blueprint Steward (blueprint workshops), Layer 4 conflict parties (conflict facilitation).
• Eligibility criteria: Full Member; facilitation experience preferred.
• Term / rotation: Ongoing until vacated.
• Appointment process: Currently held by founding member; any Full Member may take on this role by declaring it to Membership Admin.
• Review and removal: Role may be vacated at any time; if the Facilitator is a party to a conflict, a substitute is appointed per the Conflict Resolution Ladder (Layer 4).
• Handover: Brief incoming holder on any active facilitation commitments or ongoing conflict processes.

The Facilitator role is the default conflict Facilitator per the Conflict Resolution Ladder (Layer 4). If the Facilitator is a party to a conflict, a substitute is appointed per Layer 4.

Community Connector

• Purpose: Grow and strengthen the web of relationships between EcoHubs members, communities, and aligned organizations.
• Scope of responsibility: External relationship cultivation, cross-community representation, member-to-member connection support.
• Decision authority: Full Member rights only.
• Interfaces: Communications Steward (external communications), Facilitator (cross-community sessions), Strategy & Initiatives Facilitator (partnership proposals).
• Eligibility criteria: Full Member.
• Term / rotation: Ongoing until vacated.
• Appointment process: Any Full Member may take on this role by declaring it to Membership Admin.
• Review and removal: Role may be vacated at any time by notifying Membership Admin.
• Handover: Document active relationships and ongoing outreach to the incoming holder.

Content Creator

• Purpose: Bring EcoHubs’ shared vision to life through stories, articles, and content that resonates with the wider world.
• Scope of responsibility: Articles, long-form content, social media content, narrative work for public channels.
• Decision authority: Full Member rights only.
• Interfaces: Communications Steward (publication and social channels), Blueprint Steward (RCOS narrative), Community Connector (external audiences).
• Eligibility criteria: Full Member.
• Term / rotation: Ongoing until vacated.
• Appointment process: Any Full Member may take on this role by declaring it to Membership Admin.
• Review and removal: Role may be vacated at any time by notifying Membership Admin.
• Handover: Hand over any scheduled or in-progress content to Communications Steward or incoming holder.

Blueprint Steward

• Purpose: Maintain the coherence and continuous improvement of the RCOS framework as EcoHubs applies and learns from it.
• Scope of responsibility: RCOS improvement proposals, artifact version awareness, framework support for other communities.
• Decision authority: Full Member rights only; RCOS layer changes require a Strategic vote per the Decision Matrix.
• Interfaces: Facilitator (blueprint workshops), Research Steward (evidence-based improvements), Infrastructure Steward (artifact hosting), Full Members (governance proposals).
• Eligibility criteria: Full Member; deep familiarity with the RCOS specification.
• Term / rotation: Ongoing until vacated.
• Appointment process: Currently held by founding member; any Full Member may take on this role by declaring it to Membership Admin.
• Review and removal: Role may be vacated at any time by notifying Membership Admin.
• Handover: Brief incoming holder on active proposals, known gaps, and current artifact version status.

Digital Builder

• Purpose: Build and maintain the digital infrastructure that powers the EcoHubs ecosystem.
• Scope of responsibility: ecohubsOS development, open-source tools, technical implementation of RCOS artifact requirements.
• Decision authority: Full Member rights only; structural platform changes require a Strategic vote.
• Interfaces: Infrastructure Steward (deployment and operations), Blueprint Steward (technical RCOS requirements), Strategy & Initiatives Facilitator (product roadmap).
• Eligibility criteria: Full Member; sufficient technical capability for the work undertaken.
• Term / rotation: Ongoing until vacated.
• Appointment process: Currently held by founding member; any Full Member may take on this role by declaring it to Membership Admin.
• Review and removal: Role may be vacated at any time by notifying Membership Admin.
• Handover: Document active development work, open issues, and access credentials to the incoming holder or Infrastructure Steward.

Strategy & Initiatives Facilitator

• Purpose: Help translate community vision and values into structured, actionable plans and initiatives — without holding unilateral strategic authority.
• Scope of responsibility: Strategic planning facilitation, initiative proposals and roadmaps, cross-role coordination for active initiatives.
• Decision authority: Full Member rights only; all strategic direction requires Full Member decision via the governance process.
• Interfaces: All roles (initiative coordination), Full Members (proposals and roadmaps), Facilitator (planning sessions).
• Eligibility criteria: Full Member.
• Term / rotation: Ongoing until vacated.
• Appointment process: Any Full Member may take on this role by declaring it to Membership Admin.
• Review and removal: Role may be vacated at any time by notifying Membership Admin.
• Handover: Document active initiatives, open proposals, and in-progress roadmaps to the incoming holder.

Research Steward

• Purpose: Ground EcoHubs’ work in evidence by investigating regenerative models and contributing knowledge that improves the community and the RCOS framework.
• Scope of responsibility: Regenerative community research, community analysis, accessible research summaries.
• Decision authority: Full Member rights only.
• Interfaces: Blueprint Steward (framework improvements), Strategy & Initiatives Facilitator (evidence-based planning), Facilitator (workshop content).
• Eligibility criteria: Full Member.
• Term / rotation: Ongoing until vacated.
• Appointment process: Any Full Member may take on this role by declaring it to Membership Admin.
• Review and removal: Role may be vacated at any time by notifying Membership Admin.
• Handover: Share active research notes and in-progress summaries with the incoming holder.

Regenerative Workshop Curator

• Purpose: Build a curated ecosystem of in-person regenerative workshops hosted by land stewards and community practitioners.
• Scope of responsibility: Host identification and outreach, workshop creation guidance, curated workshop directory on the EcoHubs website.
• Decision authority: Full Member rights only.
• Interfaces: Communications Steward (directory publication and promotion), Community Connector (host relationships), Infrastructure Steward (website updates).
• Eligibility criteria: Full Member.
• Term / rotation: Ongoing until vacated.
• Appointment process: Any Full Member may take on this role by declaring it to Membership Admin.
• Review and removal: Role may be vacated at any time by notifying Membership Admin.
• Handover: Transfer all host contact records, active onboarding cases, and directory access to the incoming holder.

Ratification Record

• Adopted:
• Decision type: Strategic
• Version:
• Decision record:

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