Layer 5 · Operations
Meeting Template: Coordination & Alignment
- Layer: 5 — Operations & Coordination
- Status: Stub — not yet adopted
- RCOS reference: §7.2, §7.6
Used when cross-role work needs explicit synchronization — dependencies, handoffs, or competing priorities. Held monthly or triggered when a blocker spans more than one role. Not a substitute for the weekly Operations meeting; used for deeper coordination when the regular cadence isn’t enough.
Meeting Type: Coordination & Alignment
- Purpose: Synchronize work across roles and initiatives; surface dependencies and blockers; align on priorities
- Decision scope: Operational decisions only — cannot make Strategic or Constitutional decisions
- Required participants: Role holders with active initiatives
- Optional participants: All Full Members welcome
- Cadence: Monthly or as needed when cross-role coordination is required
- Duration limit: 60 minutes maximum
- Facilitation: Facilitator role holder; may be facilitated by any role holder if the Facilitator is unavailable
Agenda Structure
- Check-in (5 min) — one word or sentence from each participant
- Initiative status updates (30 min) — each role holder briefly covers: what’s in progress, what’s completed since last time, what’s needed from other roles
- Blockers and dependencies (15 min) — flag anything stalling progress across role boundaries; agree on owners and timelines for resolution
- Next steps (10 min) — confirm priorities and next actions with explicit owners
Notes and Records
- Date:
- Facilitator:
- Attendees:
- Notes: [Summary posted to Discord after the meeting]
Decision Record (if applicable)
- Decision type: Operational
- Authority: [Role holder per Decision Matrix]
- Mechanism / threshold: Delegated authority
- Outcome: [What was decided]
- Effective date: