Layer 5 · Operations
Meeting Template: Operations
- Layer: 5 — Operations & Coordination
- Status: Stub — not yet adopted
- RCOS reference: §7.2, §7.6
The weekly coordination meeting. Used to review active work, surface blockers, hand off between roles, and make day-to-day operational decisions. The only binding decisions that may be made here are Operational — all Strategic and Constitutional decisions go through Snapshot.
Meeting Type: Operations
- Purpose: Review active work, coordinate tasks, surface blockers, and make operational decisions
- Decision scope: Operational decisions only — cannot make Strategic or Constitutional decisions
- Required participants: All Full Members invited; minimum quorum: Facilitator + at least one other Full Member
- Optional participants: Trial Members or Applicants may be invited to specific agenda items by the Facilitator
- Cadence: Weekly
- Duration limit: 90 minutes maximum
- Facilitation: Facilitator role holder; any Full Member may step in if the Facilitator is absent
Agenda Structure
- Check-in (5 min) — one word or sentence from each participant
- Review last actions (10 min) — what was committed at the last meeting; what was completed, what is outstanding
- Role and domain updates (30 min) — brief update from each active role holder; what’s in progress, what’s needed
- Active agenda items (30 min) — items submitted in advance; Facilitator prioritises
- Operational decisions (10 min) — any decisions to make or record within Operational scope
- Next actions and owners (10 min) — explicit owners and timelines for all open actions
- Check-out (5 min) — optional; one word or sentence from each participant
Notes and Records
- Date:
- Facilitator:
- Attendees:
- Notes: [Summary posted to Discord after the meeting]
Decision Record (if applicable)
- Decision type: Operational
- Authority: [Role holder per Decision Matrix]
- Mechanism / threshold: Delegated authority
- Outcome: [What was decided]
- Effective date:
- Filed to: Brief note in Discord by the relevant role holder