Layer 5 · Operations

Meeting Template: Governance

  • Layer: 5 — Operations & Coordination
  • Status: Stub — not yet adopted
  • RCOS reference: §7.2, §7.6

Used during the deliberation period of an active proposal, before or alongside the Snapshot vote. The meeting itself does not make binding decisions — it is a structured space for the community to understand, question, and discuss a proposal before voting. Required for Constitutional decisions; recommended for Strategic ones.

Meeting Type: Governance

  • Purpose: Deliberate on an active proposal during its deliberation period, ahead of or alongside a Snapshot vote
  • Decision scope: Deliberation only — the binding decision is made via Snapshot vote per the Decision Matrix; no governance decisions are made in the meeting itself
  • Required participants: All Full Members invited; proposer must be present
  • Optional participants: Applicants and Trial Members may observe at the Facilitator’s discretion
  • Cadence: As needed during deliberation periods; may be held as part of the weekly Operations meeting or as a standalone session
  • Duration limit: 60 minutes maximum
  • Facilitation: Facilitator role holder

Agenda Structure

  1. Check-in (5 min) — one word or sentence from each participant
  2. Proposal summary (10 min) — proposer presents the proposal: what it changes, why, and what the alternatives considered were
  3. Clarifying questions (15 min) — factual questions only; no advocacy yet; Facilitator manages the queue
  4. Open deliberation (25 min) — members share perspectives, concerns, and support; Facilitator ensures all voices are heard
  5. Summary of positions and next steps (5 min) — Facilitator summarises key points of agreement and disagreement; confirms Snapshot vote timeline

Notes and Records

  • Date:
  • Facilitator:
  • Attendees:
  • Notes: [Summary posted to Discord and forum after the meeting, linked to the Snapshot proposal]

Decision Record

  • Proposal reference: [Link to proposal file in proposals/]
  • Decision type: Strategic / Constitutional
  • Authority: Full Members (collective)
  • Mechanism / threshold: Snapshot vote — Simple majority (Strategic) or Supermajority ≥⅔ (Constitutional)
  • Outcome: Passed / Rejected / Tabled
  • Vote count (if applicable):
  • Effective date:
  • Snapshot link:

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